One of the biggest expenses you’ll incur when putting up a small business is through purchasing office equipment, furniture and supplies. If you aren’t careful to plan out your purchases beforehand, you could easily overspend by buying items you don’t really need, or by spending too much on certain items when you could get a better deal. Here five of the most basic, most essential office must haves.
Office Equipment
Which items exactly you’ll need will depend on the nature of your business, but in general, you’ll need a printer, copier, scanner, and shredder. You can save a ton of money on these items if you buy used or refurbished machines. The trick is to purchase them from a trustworthy and reputable source. JJ Bender is a used office equipment supplier that has been in business for over 38 years and take pride in providing their customers with high quality machines.
They offer a variety of solutions, giving their customers the option to either purchase equipment or rent them short or long term. JJ Bender also offers a wide array of machines, ranging from used wide format equipment to cutters, laminators and mailing equipment.
Smartphone and Mobile Phone Plan
These days, staying connected is absolutely crucial. Invest in a good smartphone that will allow you to work on the go and keep an eye on your business even when you’re not in the office. You’ll also need to be readily available and easy to contact for your clients and customers, especially in the very beginning of your business.
Shop around for a good mobile phone plan and make sure you’re getting the best rates. You don’t want to end up paying for services you won’t really need or make use of.
Computers and Software
It would almost be impossible to run a successful business without a computer these days. A good computer and the right software will enable you to do a myriad of tasks such as keeping a database of clients and customers, tracking inventory and shipments, accounting, timekeeping, and any number of business related work. Purchasing the right computer suitable for your needs is an absolute must.
Computer Network and Internet Connection
Of course, if you’re buying a computer, you’ll be needing a computer network and internet connection as well. The internet connection is what will connect you to the outside world, while the computer network is what will connect you and your employees to each other. Depending on how big your office is, you may need a larger network that includes Ethernet cabling, a router and switches.
Furniture
Last but not least, you’ll be needing furniture. For areas in your office that will get a lot of client and visitor traffic, such as the reception area, it makes sense to invest in brand new beautiful furniture. Making a good impression is part of branding and marketing. But for areas such as the breakroom or copy room, you can save money by buying pre-owned or even vintage furniture.
At the end of the day, starting an office is definitely going to cost you something, but if you’re smart, careful and strategic about your purchases, it doesn’t have to cost you everything. Be a wise, frugal and organized spender, and you’ll be glad you did later on down the road.